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What is a Bid Writer and How to Become One?

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  • May 2, 2023
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  • 11 min read


Have you ever thought about who writes those winning proposals that get contracts? For that purpose, people hire bid writer who knows how to use words to persuade. In this blog, we’ll learn about the world of bid writing, including its goal, the skills you need to do it well, and how to get there.

Get ready for a trip into the heart of bid writing that will teach you a lot about it and give you the tools you need to follow this exciting career path. Use the power of words to become a recognized bid writer and a master of persuasion.

Who are bid writers?

A bid writer may work for one company and write bids for that company. They could also work for a company specializing in writing and handling bids for clients in various industries.

They fill out pre-qualification surveys and write high-quality tenders to help businesses get contracts, grow, and develop. And they usually take care of the whole process, from the first contact with the client to interviews and follow-ups, as well as writing the tender answers and the final submission.

This process usually happens in a short amount of time that can’t be changed because the buyer has a firm submission date. So, their job is multifaceted and hard, just like Book Writers, requiring a lot of planning, attention to detail, and hard work.

What Does a Bid Writer Do?

So, now that you know what bid writers are, you may have a slight idea of what they do. However, let’s get into the details of their common jobs.

Ensuring compliance

It’s important to do a clear analysis of whether or not your company can do what the customer wants. This keeps you from wasting time writing a long bid proposal for something you can’t do.

Going over the details of the project

Before you start, you should read all the papers and follow the instructions on the portal. It’s important not to forget the little things, like writing the paper in a certain font. You’ll also need to keep up with any questions about explanations that come up during the process.

Researching the buyer

If you learn as much as you can about the buyer, you’ll be able to put yourself in their shoes and see what they need from their point of view. This will let you make a very specific bid to that person. You should also look into your competitors. This will help you find their flaws and turn them into your own.

Identifying Win Themes

Tell the client why they should choose you over your competitors. This is how you get the client’s attention, so it’s important to get it right. You’ll also need to show what the client will get from choosing you. For example, if you know the client wants high levels of customer service, you would emphasize customer service in your bid and show proof of this.

How to Become a bid writer?

Now that you know what jobs bid writers have to do, let’s focus on how to find a job.

  • Complete your education

Some writers start with a high school education and work experience, but most companies want applicants to have at least a bachelor’s degree. They don’t have to have a certain major, but a bachelor’s degree in English or news may help them improve their writing and research skills.

Some people may choose to get a business degree, which can help them learn important sales, marketing, and financial skills, much like those needed for marketing coordination, to write better bids.

  • Increase your skills

After you finish school, you might want to look for ways to improve your skills. You might find it helpful to write often or to look for writing classes online, such as understanding how to write a copywriting brief that helps refine your persuasive writing skills. If you don’t write bids for a living, you could use the jobs you do every day to improve your ability to organize and work with others.

Taking on multiple jobs at once or volunteering to work on projects with others might be helpful.

  • work as a trainee in an organization:

Some companies have internships for people who want to learn how to write bids or proposals. You can look to see if any companies near you have similar programs and then send in an application.

  • Build a portfolio

When you start working as a bid writer, keeping track of your experience and wins is often important. You might want to keep track of the projects you’ve worked on and any bids or offers you’ve made. You might also find it helpful to stay in touch with previous coworkers and bosses so that they can help you find a new job.

  • Choose an area to focus on

Choose an area to focus on, similar to how one might choose a specific genre like writing for children’s books. Bid writers work in many fields, each with different needs. You can improve your ability to write bids by learning more about a certain business.

They could also work for non-profits. Once you’ve decided on a specialty, you can think about doing research online, talking to experts in the field, or getting an entry-level job to learn more.

Tips for becoming a successful bid writer:

So now that you know how to get a job as a bid writer, you need to stand out. But how will you do so? Follow the tips below to become a better writer.

Decide whether to bid or not bid

Before submitting a submission, you should always consider whether your business has the experience, technical skills, and knowledge to do the job. Evaluate your company honestly based on the questions, the service specification, and the criteria for assessment.

If you think you can win the job, bid for it. Suppose you don’t think you can, don’t bid and save time, money, and resources. It’s important to be picky and know when to say no to a bid, even if it’s hard, like when you know you won’t win or if it doesn’t fit your organization’s plan.


When you progress with a submission, plan each step carefully and quickly so you can start writing as soon as possible. This means planning who will answer each question, what information is needed, and what papers are needed to back up the answers. By giving each step a sensible time frame, the process can be managed, and the work can be turned in before the deadline.

Get help from experts:

Get help from experts, similar to how one might seek expert advice in becoming a published author in the UK. Use experts in your company to respond to specific parts of the submission so that the answers are more informed and thorough. For example, a health and safety advisor or consultant should fill out a health and safety section, including accurate and useful information.

From what we’ve seen, too many companies ask someone on the inside to make submissions which don’t know enough about the subject. They often ask them to put together answers they don’t know much about. Also, if you plan each section writer’s writing time well, you can help them focus 100% on the required answers.

Ensure your supporting documents are up to date:

Ensure your supporting documents are up to date, much like keeping up with the latest in UK writing trends and future predictions. Learn from what you did wrong, which is crucial in all forms of writing, including understanding the nuances of how travel writing can change lives. Good narrative answers only work when paired with relevant and up-to-date case studies and supporting papers. So, before you write any answers, think about what papers and examples will help them and ensure they are good enough to use.

This means having a library of case studies, to which new ones should be added often, and ensuring that documents like certificates are up to date. If you need to, ask the relevant staff for more current copies of all materials so your company looks as professional as possible.

Care for the details

Not only do you need to pay close attention to detail when writing a bid, but you also need to do this when deciphering the papers; you need to understand any minimum requirements, note dates for clarifications or site visits, and ensure everything is in order.

Bid writers may be working on more than one bid at the same time. They will make mistakes if they don’t stay organized and pay attention to details. Even a small mistake could cost you the bid because you are not only judged on price and quality but also on how well you follow the rules.

Communicate, and don’t be afraid to look things up.

As a bid writer, you probably won’t know the answers to all the questions or exactly what you need to put in your bid entry. Their job is to talk to different parts of the business to get information and turn it into a convincing story for the bid.

This could mean talking to site engineers, registered managers, or workers about how a contract works or getting more information for a case study. It can be hard because most people are busy, but you must push for the necessary information. If you don’t, your bid might be weak and unmet. This can be even harder if you work as a bid writer for a company outside your own.

Follow the rules for bids

Reading the service specification, evaluation criteria and all entry guidance during the planning stage is helpful. This helps you make sure your submission goes in the right direction. By knowing all the filing requirements and deadlines, the points you need to hit for each question, and the page, font, word, and character limits, you can ensure you meet all the requirements and comply fully. You could waste time and money and fail the submission if you don’t know these standards.

Answer the buyer’s questions, not the ones you want to answer.

We’ve seen that many bid writers build their responses to tender questions based on how they want to answer and understand the questions. However, it’s important to remember that you’re asking questions from the buyer. Find out more about the buyer’s strategic goals, what they consider important, and their final goals. This will help you ensure that your bid is aligned with theirs and meets all the requirements and more. Do your answers answer the question when you read them back?

Quality assurance

All PQQ and tender submissions are based on good quality assurance. This ensures the assessor gets a high-quality, professional, clear answer that gives them confidence in your skills. After you’ve written all the necessary answers, you should have someone who wasn’t involved in the process review your submission.

This is the only way to ensure the answers make sense, give all the important information clearly, and answer the questions. A proofreader not involved in the writing process adds to the quality assurance and checks for language, grammar, and sense. Don’t forget that a skilled entry with no mistakes is more likely to win, so take the time to do these things.

Learn from what you did wrong

Ask for comments on all bids, whether accepted or not, so you can figure out what scored well and what didn’t. Don’t forget about a topic or question you’re doing badly on. As a bid writer, you might need to talk to your company about this to make big business changes.

Essential Sections and Detailed Insights

Section Key Points Details
Who Are Bid Writers? Definition Overview of bid writer roles
What Does A Bid Writer Do? Roles and Responsibilities Detailed job description
Ensuring Compliance Analyzing Capability Compliance with project requirements
Researching The Buyer Understanding the Buyer Buyer’s needs and perspectives
Identifying Win Themes Highlighting Strengths Differentiating from competitors
How To Become A Bid Writer? Education and Skills Path to becoming a bid writer
Tips For Becoming A Successful Bid Writer Strategies for Success Effective bid writing tips


Bid writing is an art that can lead to amazing business possibilities. As we’ve seen, bid writers have a unique set of skills. These skills include mastery of the English language, strategic thought, and creativity. You can become successful by focusing on the details and breaking down complicated ideas into simpler ones.

Remember that becoming a bid writer takes hard work and practice. However, the information in this blog gives you the tools you need to do well. So, use the power of words, learn the art of persuasion, and start your journey to become a master bid writer. Along the way, you’ll shape the future of organizations and unlock success.


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